Wayne State College

Return of Title IV Funds Policy

Return Policy

A Return of Title IV Funds calculation must be done on all students who completely withdraw during the official enrollment period (the start of classes to the end of the semester). This policy does not apply to students who have decreased their course loads from full-time to part-time. The following forms of financial aid may be returned in the following order:

  • Federal Unsubsidized Direct Loans
  • Federal Subsidized Direct Loans
  • Federal Direct Parent PLUS Loans
  • Federal Pell Grant
  • Federal Supplemental Educational Opportunity Grant (FSEOG)
  • TEACH Grant
  • Iraq Afghanistan Service Grant

In addition this calculation does not apply to institutional aid and Nebraska Opportunity Grant (NOG) awards.  Institutional and Nebraska Opportunity Grant awards will be reviewed on a case by case basis.

Return of Title IV Funds policy requires schools to determine the amount of federal financial aid a student “earned.” Earned aid is based on the number of days the student was in academic attendance. If the calculation determines that the student received more aid than the amount earned, then the college, the student, or both must return the unearned funds in a specific order.

If the calculation determines that the student received less aid than the amount earned, then the student is eligible for a post-withdrawal disbursement, if the student is otherwise eligible for the aid.

The amount of assistance a student has earned is determined on a pro rata basis. For example, if a student completes 30 percent of the payment period, then the student earns 30 percent of the assistance they were originally scheduled to receive. If the student completes more than 60 percent of the scheduled days in the semester, then 100 percent of the aid is earned. The Office of Financial Aid still completes the calculation to determine if a post-withdrawal disbursement is required.

This policy applies if the student fails to complete 100 percent of his or her classes for any reason, to include Honorable Withdrawals (as approved by the Dean of Students), administrative withdrawals (as determined by the Office of Student Accounts) or the death of the student. In the case of a student’s death, the student’s estate is not required to return any federal funds.

Withdrawal Procedures

During the withdrawal period, students may withdraw from a course by using the WildcatsOnline portal.

For Honorable Withdrawals, students must contact the Dean of Students to make a withdrawal request.

The Office of Financial Aid uses the effective withdrawal date, as determined by the Office of the Registrar, to calculate the portion of earned/unearned aid during a Return of Title IV calculation for students who begin the withdrawal process and/or provide official notification of their intent to withdrawal.

If a student unofficially withdraws, the policy also applies. WSC is not institutionally required to track attendance. Unofficial withdrawals are those courses for which a student fails to attend, but does not complete the formal withdrawal policy. As such, the Office of Financial Aid utilizes an SQL script to identify students with a zero completion rate and/or 0.00 GPA and the effective date. This report is used to identify students who have unofficially withdrawn from the University. Students who earn all F’s will be considered to have unofficially withdrawn from all classes.

Student Return of Funds

Students who are required to return a portion of their unearned federal grants, have 45 days from the date of the letter to do so. During the 45-day period the student remains Title IV eligible.

  1. Students should make their checks payable to Wayne State College, and forward to the Student Accounts Office, if they are paying within the 45-day period.
  2. Upon 45 days, the Financial Aid Office contacts the Student Accounts Office to determine if payment has been made.
  3. If payment has not been made, then the student’s grant overpayment must be reported to NSLDS. This action will “C” flag the student’s ISIR and they will be ineligible for further Title IV.
  4. In addition to NSLDS reporting, the Financial Aid Office must refer the student to the Department of Education’s Debt Collections Service. Referral should be in the format provided in the FSA Handbook.

Post-Withdrawal Disbursement

If the Return to Title IV calculation determines that the student received less federal aid than the amount earned then the school must make a disbursement of the earned aid, as long as the student would have been eligible otherwise.

  1. If the earned aid is in the form of a Direct and/or PLUS, (or grant in some cases) then the school must make the offer in writing to the student or parent within 30 days after the date the school determined the student withdrew.
  2. The written notification must include the type and amount of Title IV funds that make up the post-withdrawal disbursement and an explanation that all or a portion may be declined.
  3. The notification must state that the student has 14 days from the date of the letter to respond or the disbursement will not be processed.
  4. If the student or parent does respond then the school must disburse the accepted funds within 180 days of the date the school determined that the student withdrew. Thus the sooner the school sends notification, the more time the school has to make the post-withdrawal disbursement.
  5. The school may use post-withdrawal disbursements to pay outstanding institutional charges. However, the school would have to obtain the student’s or parent’s authorization before a post-withdrawal disbursement could be used to pay discretionary educationally related expenses, like a parking fine.
  6. No post-withdrawal disbursement of Title IV funds may be made to the account or estate of a student who has died.