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Student and Part-Time Employees

Time Entry Instructions

General Instructions

If you have not already done so, you will need to claim your ID and create a password at trueyou.nebraska.edu.

Once your ID has been claimed and you have created your password, you will log-in with those credentials at firefly.nebraska.edu.

  • Sign up to receive your W-2 electronically using the following steps:
  • Select Employee Self Service (ESS)
  • W-2 and W-4 Tax Forms: You will be prompted to enter that last four numbers of your social security number
  • Click Enroll for W-2 online delivery
  • Select “Receive my tax documents online in Firefly”
  • Be sure to hit Agree and Save (bottom right corner) to complete the process.

Contact the Network and Technology department with any issues related to logging-in, password reset, or any other computer issues at 402-375-7107.

Contact the Human Resources office with any question related to the use of ESS Time at 402-375-7583.

Single Position Instructions (if you hold only one job on campus)

Getting Started: Select “Employee Self Service” at the main Firefly menu

Select employee self service

Create a Timesheet: Select “Timesheet Entry-Create and Release”

Select timesheet entry - create and release

Select Work Week: Click on the calendar or use the date navigation buttons

Select work week

Enter Time:

  1. Select the Attendance(Att)/Absence type using the drop down provided or type the first letter of the Att/Abs type needed. (TEM for Student and Part-Time employees, WSR for Work study employees)
  2. Enter Start/End Time fields – enter actual times worked using a military 24-hour format:
    Regular Time Military Time Regular Time Military Time
    Midnight 00:00 Noon 12:00
    1 a.m. 01:00 1 p.m. 13:00
    2 a.m. 02:00 2 p.m. 14:00
    3 a.m. 03:00 3 p.m. 15:00
    4 a.m. 04:00 4 p.m. 16:00
    5 a.m. 05:00 5 p.m. 17:00
    6 a.m. 06:00 6 p.m. 18:00
    7 a.m. 07:00 7 p.m. 19:00
    8 a.m. 08:00 8 p.m. 20:00
    9 a.m. 09:00 9 p.m. 21:00
    10 a.m. 10:00 10 p.m. 22:00
    11 a.m. 11:00 11 p.m. 23:00
  3. Enter a comment, if needed, by selecting the speech bubble button. Type comment, then click anywhere outside the comment box to save and close.

Comments

Add a Row: Select the plus button on row/date if you need another row for entry.

Save Entries: Select the Save button in the bottom right corner of the screen to save your entries. You may make any necessary changes to time entry, even after you have saved. You will enter your time worked each day during the timecard week (Friday-Thursday). After you have entered the correct time for the entire week, you will need to release your time to your supervisor for approval by Friday at 3 p.m. After you have released your timecard, you will no longer be able to make changes to you time entries.

Edit Prior to Approval: Select the pencil button on the row needing change.

Delete an Entry: Select the trashcan button on the row that needs to be deleted.

Instructions if you want to save an electronic version of your timecard: Select the PDF button in the lower left corner of your electronic timecard. Select the current week and hit OK to generate. Save the timecard. You will need to e-mail your saved timecard to your Grant supervisor for approval.

Save electronic copy of timecard

Release Time Entries for Approval: Select the “Release Entries” button.

Select release entries

Note: The rows of time entry will change color as the entry status changes.

Time entry color coding

Exit Time Entry: Use the “back” arrow or the “Log out” to exit the time entry screen.

Exit

Tips/Tricks: To Copy lines check the box, on left side of the row, to be copied and click the Copy button. To Paste lines check the box, on left side of row(s), where you want to paste and click the Paste button. You can paste to multiple rows.

Copy and paste

Review of Entries and Status: Use the “LIST” option to view your entries and their current status. Choose a specific status or All.

List

Multiple Positions Instructions (if you hold two or more jobs on campus)

Getting Started: Select “Employee Self Service” at the main Firefly menu

Select employee self service

Create a Timesheet: Select “Timesheet Entry-Create & Release”

Select timesheet entry - create and release

Select Work Week: Click on the calendar or use the date navigation buttons.

Select work week

Enter Time:

  1. Select/check mark all rows you need to enter time on.
    Mark rows needed for time
  2. Click the Worklist button.
    Worklist
  3. From the pop-up, click on the position you need to enter time for. *Note that the Cost object, Position and Approver Name will populate in the row.
    Position needed for time
  4. Select the Attendance(Att)/Absence(Abs) type using the drop down provided or type the first letter of the Att/Abs type needed. (TEM for Student and Part-Time employees, WSR for Work study employees)
  5. Enter Start/End Time fields – enter actual times worked using a military 24/hour format (i.e. 0800 to 1700)
    Regular Time Military Time Regular Time Military Time
    Midnight 00:00 Noon 12:00
    1 a.m. 01:00 1 p.m. 13:00
    2 a.m. 02:00 2 p.m. 14:00
    3 a.m. 03:00 3 p.m. 15:00
    4 a.m. 04:00 4 p.m. 16:00
    5 a.m. 05:00 5 p.m. 17:00
    6 a.m. 06:00 6 p.m. 18:00
    7 a.m. 07:00 7 p.m. 19:00
    8 a.m. 08:00 8 p.m. 20:00
    9 a.m. 09:00 9 p.m. 21:00
    10 a.m. 10:00 10 p.m. 22:00
    11 a.m. 11:00 11 p.m. 23:00
  6. Enter a comment, if needed, by selecting the speech bubble button. Type comment, then click anywhere outside the comment box to save and close.
    Comments

Add a Row: Select the plus button on row/date you need another row for entry.

Save Entries: Select the Save button in the bottom right corner of the screen to save your entries. You may make any necessary changes to time entry, even after you have saved. You will enter your time worked each day during the timecard week (Friday-Thursday). After you have entered the correct time for the entire week, you will need to release your time to your supervisor for approval by Friday at 3 p.m. After you have released your timecard, you will no longer be able to make changes to your time entries.

Edit Prior to Approval: Select the pencil button on the row needing change.

Delete an Entry: Select the trashcan button on the row that needs to be deleted.

Instructions if you want to save an electronic copy of your timecard: Select the PDF button in the lower left corner of your electronic timecard. Select the current week and hit OK to generate. Save the timecard. You will need to e-mail your saved timecard to your Grant supervisor for approval.

Save electronic copy of timecard

Release Time Entries for Approval: Select the “Release Entries” button.

Select release entries

Note: The rows of time entry will change color as the entry status changes.

Time entry color coding

Exit Time Entry: Use the “back” arrow or the “Log out” to exit the time entry screen.

Exit

Tips/Tricks: 
Copy a Previous Week: Using the Copy Prev Week button to bring in complete copy of previous week ready to edit and save. To Copy lines check the box, on left side of the row, to be copied and click the “Copy” button. To Paste lines check the box, on left side of row(s), where you want to paste and click the “Paste” button. You can paste to multiple rows.

Copy and paste

Review of Entries and Status: Use the “LIST” option to view your entries and their current status. Choose a specific status or All.

List