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Outlook - Manage someone's mail/calendar

There are two ways to work with another person's Outlook folders — sharing folders and entrusting someone to act on your behalf.

Folder sharing lets other people access one or more folders. However, it does not include permissions for them to act on your behalf. For example, a person who can access your folders can’t reply to email messages or respond to meeting requests for you.

Using Delegate Access , you can give someone permission to act on your behalf. For example, you might have an assistant that you want to create and respond to meeting requests for you. Some assistants might also monitor a manager's Inbox and send email on behalf his or her behalf.

Note: The procedures in this article assume you have granted someone Delegate Access permissions. For more information about delegate access, see Allow someone else to manage your mail and calendar.

 

What do you want to do?

Add another person's mailbox to your profile

Open another person's folders

Send or respond to meeting requests on behalf of another person

Create or reply to an email message on behalf of another person

Send an email message on behalf of a group

Save sent items in another person's Sent Items folder

 

Last Updated: 9/13/2019