Outlook - Email

Compose and send email

1. Select New Email, or press Ctrl + N.

2. If multiple email accounts are configured, the From button appears and the account that will send the message shown. To change the account, select From.

3. In the Subject box, type the subject of the message.

4. Enter the recipients' email addresses or names in the To, Cc, or Bcc box. Separate multiple recipients with a semicolon.

5. To select recipients' names from a list in the Address Book, select To, Cc, or Bcc, and then select the names that you want.

   I don't see the Bcc box. How do I turn it on?

   To display the Bcc box for this and all future messages, click Options, and then in the Show Fields group, select Bcc.

6. After you finish composing your message, select Send.

Note: For a video tutorial on how to compose and send email.

 

Change the font of your email message

1. On the Message tab, in the Basic Text group, you can select the font, font size, font style (bold, italic, and underline), font color, and text highlighting.

2. On the Format tab, in the Font group, you can select the font and font size; increase or decrease the size by one increment; change the font style (bold, italic, underline, strikethrough, subscript, superscript); change the case, the font color, and the text highlighting; and remove all font formatting.

3. On the Mini toolbar that appears when you select text, you can select the font, increase or decrease the size by one increment, select a theme, use the Format Painter, select the font style (bold, italic, and underline), and highlight text.

4. On the Format tab, in the Style group, you can select styles.

Reply to email messages

1. In the Reading Pane, select Reply, Reply All, or Forward. If the Reading Pane is off or if you’ve opened the message in its own window, on the Home or Message tab, select Reply, Reply All, or Forward.

2. Write your message.

Note:  If you’d like to open your reply in a new window (so you can do things like change the font), select the Pop Out button.

3. Recipients can be added or removed in the To, Cc, and Bcc boxes.

• Add a recipient Select To, Cc or Bcc, and then select a recipient. You can also type the recipient’s name or email address in the box.

• Remove a recipient Select the name, and then select Delete.

4. Select Send.

 

Tip:  If you want all replies to automatically open in a new window, from the File menu, select Options > Mail. Under Replies and forwards, check the Open replies and forwards in a new window box.   

 

Note: For a video tutorial on how to Reply to an email.

 

Last Updated: 9/13/2019