Residence Halls - Regulations

 

I: Residency Requirement

II: Residence Hall Contract Terms and Conditions

     A. Application Fee

     B. Break Housing

     C. Occupancy and Assignments

     D. Amenities

     E. Cancellation and Refund Policies

     F. Check-out Procedures

III: Residence Life Staff

IV: Residence Hall Organizations

V: Residence Hall Regulations

     A. Visitation and Guest Policy

     B. Residence Hall Regulations

VI: Room Consolidation

     A. Room Utilization Policy

VII: Services and Amenities

 

The mission of Residence Life is to support the academic success, social development, and personal growth of all persons living and working in college housing by creating intentional programs and experiences within positive residential communities that are safe, comfortable, and well-maintained.


In addition to providing comfortable, economical living quarters, the Residence Life Office seeks to enhance the learning experiences of residence hall students through educational and social programming in the halls. Types of programming include guest speakers, discussion groups, and social activities. Students who live in residence halls govern themselves through residence hall council and are advised and assisted by professional and student staff.


I: Residency Requirement


Freshman students are required to live in a campus residence hall for at least one full academic year unless they are (1) age 20 or older (2) married, (3) living with parents, legal guardian, or relatives, or (4) have received an official waiver of this regulation from the Director of Residence Life. The student must have completed an Application for Residence Hall Waiver Form and have it approved (forms are available from Admissions and Residence Life Offices). Freshman students commuting from home who later decide to move to Wayne must move into a college residence hall for the remainder of the period of time that they are classified as a freshman.


Full-time Status: Students must be enrolled as a full-time student (12 credit hours or more) in order to live on campus. If a student's enrollment drops below 12 credit hours at any time during the academic year, he/she must receive permission to remain on campus.


In the event that a student with less than 12 hours becomes involved in the disruption of the safety, security and good order of the residence hall environment, he/she may be required to vacate the residence hall immediately.


If you are not now living on campus and desire information about residence hall living, please contact the Office of Residence Life. If you already live in a hall, residence life staff is available to answer any questions or discuss concerns you may have about on-campus living.


Academic Participation: The primary purpose of Residence Life is to support the academic mission of Wayne State College and to facilitate a healthy living-learning environment. Residence halls are designed provide a convenient opportunity for students to attend class while providing opportunities to learn within the hall. Students are expected to be actively engaged with their academic schedule and regularly attending classes. Should students demonstrate little to no active participation in the majority (or all) of their classes, the Office of Residence Life reserves the right to require students to vacate the residence hall.


Financial Standing: Students must remain in good financial standing with the College in order to remain in the residence halls. Should a student be found to not have their account charges current as determined by the Business Services office, students may be asked to leave the residence halls.


In all cases mentioned above, students will still be responsible for a prorated charge based on the length of stay and the meal plan they have used while in housing.


II: Residence Hall Contract Terms and Conditions


A. Application Fee

(Effective with the incoming class of Fall 2011 or with students who do not have a housing deposit on file) To reside in campus housing, a student must submit the application for on-campus housing along with a $50 one-time* non-refundable application fee. The fee is not a partial payment of room and board and is NOT returned to the student when he or she leaves campus housing.


*- The application fee is a one-time fee and will apply to future contracts provided that the student continues their stay in the residence hall for consecutive terms (excluding summer).  Should a student leave the residence halls and apply to return after the start of a new term, the student is required to pay a new non-refundable application fee. Payment of the room fee entitles a student to occupy a space, as assigned by the Office of Residence Life, only while the College is in session.


B. Break Housing

The residence halls serve as a temporary and limited housing option to support students during their academic studies and are not considered permanent long term housing. Residence hall rooms must be vacated during official college vacation periods for the safety of the student. They include Fall Break (Thanksgiving), Winter Break, and Spring Mid-Term Break. Halls will re-open at times publicized by residence hall staff members. Residents who need housing during break periods for non-WSC related reasons should plan alternative accommodations in advance.

 

Permission to stay during break periods is granted only to those with a Wayne State College related reason or, individuals who, at the Office of Residence Life's discretion qualify as an extraordinary situation. Semester room charges do not include break periods, so additional charges for break housing will apply for those who receive approval who are not staying for WSC related reasons or identified as an international student.

 

Residents who are approved for break housing must live in buildings designated for break housing and are expected to continue to follow residence hall policies. Residents who violate campus policy during break periods may be asked to leave for the duration of the break.


C. Occupancy and Assignments
Rooms are usually occupied by two persons, but the college reserves the right to assign more than two persons to a room if conditions make it necessary. Private rooms may be available on a limited basis for an additional charge.


Assignment of residence hall rooms is the responsibility of the Office of Residence Life. Preferences for specific halls and roommates will be honored to the extent possible. However, the College reserves the right to make all final decisions in assigning rooms and roommates. The Office of Residence Life may require a student to move or change rooms during the academic year.


D. Amenities
Rooms are equipped with single beds, mattresses, a dresser to be shared, chairs, study desks, and a closet. Students are expected to furnish their own personal belongings such as linens, blankets, pillows, towels, study lamps, and wastebaskets. Rooms are also provided basic cable service along with wired and wireless internet (when available).


E. Cancellation and Refund Policies
The Residence Hall contract is for one academic year. Students will not be released from the contract or its accompanying financial obligations during the academic year except when:

  • The student has officially withdrawn or been suspended for academic or disciplinary reasons.
  • The student cancels the contract in person or in writing at the Office of Residence Life and has vacated the hall no later than the last day of fee payment.
  • The contract is terminated with the approval of the Director of Residence Life or the Dean of Students.

In all cases, freshman students who have not lived on campus for one full academic year cannot cancel their contracts unless they are age 20 or older; married; or living with parents or legal guardians.


No refund of room fees will be provided unless the student meets one of the three criteria above. If the student meets one of the above criteria, a student may be eligible for a prorated refund of room fees computed to the day the student officially checks out of the hall. If student fails to complete official checkout procedures (see Check-out Procedures), the effective refund date will be determined by the College. A student withdrawing from the College or terminating a residence hall contract must move from the hall within 48 hours of the withdrawal or termination. Students who are removed for disciplinary reasons typically are not eligible for receiving a prorated refund of their housing for the remainder of the term they were removed.


Cancellation Penalty: Prior to the start of the contract residential period, resident students can receive 100% of their housing charges removed under the following conditions:

  • They have officially withdrawn from the college or have been suspended
  • They have given written notification of cancellation of their contract to Residence Life by July 15 for Fall term cancellations or November 30 for Spring term cancellations
  • The contract is terminated with the approval of the Director of Residence Life or Dean of Students.

Should a student terminate their contract after the above dates but before they move in, they will be charged a cancellation penalty equal to 10% of the academic term room rate. If a student moves in at the start of the semester but moves out before fee payment, they will be subject to the cancellation penalty plus prorated charges for the dates they used their room and meal plan. The cancellation penalty may also be applied to students who do not check out properly from the residence halls.


Students with Housing Deposits on file: Students who were subject to the previous housing deposit system (prior to 2011-2012 academic year) and have an active housing deposit on file with Residence Life will be permitted to keep the housing deposit on file in lieu of submitting an application fee AND being subject to the cancellation penalty. Refund guidelines as it pertains to deposits will be governed by terms set forth in the 2010-2011 contract terms and outlined in that respective year's student handbook.
Students who do not have an active housing deposit on file are subject to the application fee system mentioned above. Since housing deposits are no longer accepted, students cannot request to submit a deposit if their active deposit was voided, being processed for refund, or applied to charges.


Room Rate Adjustment: Computation of charges will be made by the Office of Residence Life for students who make room changes for which there is a rate difference (i.e., moving from a double to a private, etc.). Charges will be adjusted utlizing a daily pro-rated amount calculated using the date of the room change.


Academic Suspension Cancellations: Students who are academically suspended will have their housing contract automatically cancelled. Once the Office of Residence Life receives notification from the Office of Records & Registration that a student has been suspended, he/she will be removed from campus housing. If a student plans to appeal their academic suspension they must notify the Office of Residence Life of their intentions. Students who are readmitted must request a new room assignment. Students who were academically suspended will be required to reapply for housing and pay a new application fee. If a resident still has property in the room they were assigned to, houisng charges will not be removed until a student removes all of their personal property from the room and returns all issued keys. Since the space cannot be utilized until the resident checks out, residents may be subject to charges for the term if they do not check out before the start of the next term.


F. Check-out Procedures
Students are required to follow proper check-out procedures when moving out of a residence hall. When the following procedures are not followed, students may be subject to a 10% cancellation penalty of housing charges. Any check-out procedure issued by the Office of Residence Life at the end of a semester must also be followed.

  1. To prepare for checking out of your room, the portion of the room for which you are responsible must be cleared and clean.
  2. A staff member will compare the condition of the room with a Room Inventory Form that was completed when you moved into the room.
  3. Floors are to be swept. Lavatory areas, medicine cabinets, and closets are to be cleared of personal possessions and cleaned.
  4. Charges will be applied to the account if college staff are required to replace a bed - or other furniture - that was moved out by the student.
  5. Folding (Miller) beds are to be left in the "down" position.
  6. If you have rented a refrigerator from the college it must be cleaned and defrosted upon check-out.
  7. All room, mailbox, outside door and corridor keys must be returned to hall staff AT THE TIME OF CHECK OUT or there will be a charge for changing locks and issuing new keys.
  8. Staff will check all rooms for repair-replacement charges.
  9. Over long breaks, students are requested to close windows, turn out lights, unplug all electrical items and leave the door CLOSED AND LOCKED.

Abandoned Property and Improper Check-Out: Any student property that is left behind beyond the residency contract dates is subject to being considered abandoned by the student. In cases where students abandon property at the end of the semester (excluding the transition period between Fall to Spring term), the College may, at its discretion dispose of the property pursuant to the Disposition of Personal Property Landlord and Tenant Act as outlined in Nebraska State Statute 69-2301 - 69-2314.

 

The College will make a reasonable good faith effort to reach out to the student, should property (excluding trash) be left behind beyond the student's residency to make arrangements for the student to secure any property left behind. The College cannot, under any circumstances provide storage space or assurance of protection for the property. Should a student abandon property in the residence halls, a notice will be sent to the student and the student will be responsible for any care or removal costs of their property. If a student fails to respond to a notice about abandoned property, the College reserves the right to dispose of personal property and may charge the student for any costs associated with abandoned property disposal.

 

III: Residence Life Staff


The primary purpose of the Residence hall staff is to promote a living-learning atmosphere for students that stimulates their ability to learn about themselves and the world around them while creating a safe and nurturing environment. The staff works throughout the year in providing educational programming and serving as a resource for students to help them succeed within the College environment. Residence Life staff participate in on call duty throughout the year to ensure safety of the community and to help students as needed.


Director of Residence Life: The Director is responsible for the overall administration of all residence hall activities, including the supervision of Assistant Directors, Senior Resident Assistants, Resident Assistants, and hall desk workers.


Assistant Directors: The Assistant Director (AD) has overall responsibility for the administration of one or more residence halls, supervising Community Coordinators (CCs), Resident Assistants (RAs), hall desk workers and night security staff. The AD is responsible for enforcing College rules and regulations, and supervising the hall desks. The AD is responsible for the general welfare of the students living in the residence life area and has authority to take necessary and appropriate action in working with students and dealing with situations that affect the welfare of hall residents.


Community Coordinators: Community Coordinators (CCs) are undergraduate or graduate staff members responsible for assisting the Assistant Director (AD) in all phases of operation of a residence hall.


Resident Assistants: The Resident Assistants (RAs) are student employees who work on the floor of a residence hall. They assist with the general supervision of the hall. They are available to students for information and advice and have the responsibility to report violations of College rules and regulations.


IV: Residence Hall Organizations


Residence Hall Association (RHA): The mission of RHA is to enhance the quality of residence life for all WSC residents. The RHA acts as communication link between residence halls, supports/assists individual residence hall councils, serves as a forum for the discussion of residence hall issues, and provides a cohesive voice for the residents to College administrators, and other on-campus student organizations.


National Residence Hall Honorary (NRHH): The mission of NRHH is to provide recognition for those individuals living in residence halls who have contributed outstanding service and who have provided important leadership in the advancement of the residence hall system of Wayne State College; and to provide a means by which they can continue to use these qualities in recognition and developing other leaders.


V: Residence Hall Regulations


Because a large number of people live in a relatively small area, it is necessary to establish regulations to govern the behavior of and protect the rights of all who reside in residence halls. All on-campus residents are responsible for knowing and complying with the following College residence hall regulations.


A. Visitation and Guest Policy
Wayne State College welcomes visitors to campus and allows students to invite family and friends into the residence halls. Students may host guests in their residence hall rooms during the times listed below, as long as the guests do not infringe on the rights of roommate(s) or other residents. Visitation is considered a privilege and is not a right. The rights of the residents outweigh the privilege of having a visitor.

 

GUEST: For the purposes of this policy, a GUEST is defined as any individual approved to visit who is not an assigned occupant of the room. In order to qualify as a guest, a person must:

  • have the approval of a host (and their roommate(s) to visit their room.
  • actively have a resdent host in the room or escorting them while they are visiting.
  • after 8 p.m., be registered with the front desk of the residence hall, if they are a non-resident of the building.

RESIDENT: For the purposes of this policy, a RESIDENT is defined as a student who is assigned to a specific residence hall room.

 

Anyone who does not meet one of the above definitions is not permittied to go beyond the main public lobby areas of the residence hall. Anyone who does so is considered an unauthorized visitor and will be asked to leave.

All exterior doors including main hall entrances will be locked at 8 p.m. daily. All residents and visitors must use the halls main entrance after this time. All visitors must register (see Guest Registration and Escort Policy, section 2). Any person in the hall after 8 p.m. daily who is not a guest of a specific hall resident will be required to leave the hall.


1. Visitation and Guest Regulations
In order to maintain a living environment that respects the security and privacy of all residents, the following regulations have been established and are in effect in all residence halls:

  1. The first semester of a first year student is a huge transition process as students become acclimated to their environment and begin to establish a healthy relationship with their roommate(s). To help foster a healthy adjustment to living in the residence halls, all first year students, in their first semester at Wayne State College, will be required to to through a transitional restrictive visitation period which limits guests from visiting between the hours of 1 a.m. - 10 a.m. Monday - Friday. Students who have transferred from other colleges and have lived in the residence halls at previous institutions are not subject to this policy.
  2. When inviting guests, the hosting resident must first seek the (informal) permission of their roommate(s) to host the guest first. If all roommates are approving, the hosting resident must respect the rights of the roommate(s) and make mutually satisfactory arrangements agreeable to all individuals.
  3. A guest MUST be escorted by the hosting resident at all times.
  4. The right of the roommate(s) to privacy and the need for the roommate(s) to sleep, study, and to otherwise be free from interference supersede the privilege to host a guest.
  5. Roommates have the right to reasonably refuse guests at any time.
  6. Rights to sleep and study take precedence over social uses of any room.
  7. Residents may be required to complete a Roommate Agreement.
  8. Guests are subject to the same rules, regulations and expectations as a resident.
  9. The host is responsible for the actions of his/her guest(s) regardless of whether the host is present to observe the behavior of the guest(s).
  10. All guests must be registered and escorted as required in the Guest Registration and Escort Policy below.
  11. No resident or guest may use a restroom or shower facility intended for use by the opposite sex.
  12. Guests are expected to behave in a way that positively contributes to the residence community, showing respect and consideration for others, for hall property, and for hall staff.
  13. Guests who are acting inappropriately/disruptive may be asked to leave the residence hall.
  14. Guests will not be issued keys. Residents may not permit guests to use their keys.
  15. Guests are not allowed to stay overnight for more than three (3) nights in a 7 day period.
  16. Cohabitation is prohibited. Only those residents assigned to a room are allowed to live there and keep their belongings in that assigned space. The presence of someone else's clothing, toiletries, bedding, etc. can be interpreted as cohabitation.
  17. The residence life staff reserves the right to limit guests in the event of a disruption to the community due to the behaviors or presence of a guest.

2. Guest Registration and Escort Policy
For security reasons, all guests (male and female; student and non-student) present in any hall are required to show photo identification and register or check in/out at the hall front desk. All guests must have a specific resident host and must be escorted by their host in all areas in the hall beyond the hall main lobby.


In-Hall Guest Registration: Residents of a hall may visit any other resident of that hall without registering at the front desk, but are required to have an escort after 8 p.m. and must comply with all other visitation regulations.


Underage Guests: Guests under age 18 must be escorted by a resident host at all times while in any residence hall, unless accompanied by a parent or guardian or participating in an approved College-sponsored tour or activity. After 8 p.m. daily, underage guests are not allowed in any residence hall without permission from a parent or guardian and the hall supervisor. After 8 p.m. the underage guest's resident host must complete a Guest Registration Form and a residence life staff member will contact the underage guest's parent or guardian to confirm approval and permission to enter the hall or to stay overnight. Underage guests are subject to the same rules, regulations and expectations as other guests.


Disruptive Guests: Wayne State residents are responsible for the conduct of their guests and should be certain that their guests understand and observe residence hall and campus regulations. Wayne State residents are financially responsible for any damage to or loss of college property as a result of a guest's action.


B. Residence Hall Regulations
Alcohol: Alcohol is not permitted on Wayne State College property. Unlawful or unauthorized possession, use, distribution, dispensing, delivery, sale or consumption, manufacture, or being in the presence of any alcoholic beverage, including empty bottles/cans or any alcohol container on any part of College property including outdoor areas and parking lots is prohibited. Alcohol consumption that endangers the health, safety, or property of oneself or another, or requires medical treatment or College staff intervention is also prohibited. This policy is also outlined in the Student Handbook under Code of conduct (pages 22-23) and is consistent with Board Policy.


Bathrooms: Students are expected to assist in keeping the bathrooms reasonably clean. Lavatories are not to be used for laundry or dishwashing purposes. Towels and washcloths and other toiletry items are to be kept in rooms. Custodians clean bathrooms on a daily schedule Monday through Friday.


Bottles and Cans: Empty bottle and can collections other than those in designated recycling containers are not permitted. They present a general health and roach-pest hazard. Retaining empty alcohol containers is a violation of the student conduct alcohol policy.


Bunk beds: Student construction of bunked beds is prohibited in all residence halls. Some residence halls have a limited supply of brackets to bunk the room beds. These are available on a first come, first-served basis from the residence life staff at hall check-in.


Carpet and Drapes: The State Fire regulations require that all carpet, drapes, or curtains shall be fire rated or of a fire-resistant material. Carpeting that does not meet this requirement shall not exceed 10% of the room floor space.


Common Area Damages: Prorated charges may be assigned to residents for damage to hall common areas such as hallways, stairwells, bathrooms, lounges, etc. Every effort will be made to identify specific individuals and groups responsible for common area damages. When specific individuals are not identified, the cost of repair or replacement may be divided equally among the floor or hall residents. Charges will be added to student accounts.


Cooking Appliances: Coffee makers, popcorn poppers and small microwaves (1000 watt power consumption or smaller) are permitted. All other cooking appliances (toasters, roasters, ovens, frying pans, etc.) are prohibited. Students are encouraged to share appliance use with roommates and to use cooking appliances in the hall kitchen. Electrical alterations or room construction is not allowed in any residence hall room.


Cooking and Food Storage: Students may not cook in their rooms because of the potential fire hazard. All cooking must be done in a hall kitchen. The only exceptions allowed are coffee makers, popcorn poppers, and small microwave ovens. One refrigerator per room is allowed as long as the refrigerator is UL approved and does not exceed 5.0 cubic feet in size. A College refrigerator rental service is available.


Each residence hall has kitchen facilities which may be used to prepare snacks and meals. Each student who uses a kitchen facility shares in the responsibility of washing dishes, utensils, and keeping the counters, floor, stove, sink, and refrigerator clean. Problems of shared cleaning responsibility may result in the temporary closing of kitchen areas.


Any food kept in residence hall rooms must be stored in appropriate, tightly-closed containers. All food should be removed from the room during official vacation periods such as semester and Spring Break. Refrigerators should be cleaned and unplugged before leaving for these vacations.


Damages: Students assigned to a room are financially responsible for keeping the room, its furnishings and contents free from damage caused by themselves or others. The cost of any damage or extra custodial service, repainting, or carpentry costs will be charged to the occupants of the room. Students are reminded to check the room carefully and fill out the room inventory sheet, distributed by the Resident Assistants at the beginning of the term.


Nails are not to be used on painted walls, doors, or other surfaces. Tapes and adhesives may be used if they are removed before checking out. Students should not use grey duct tape because of the extensive damage that it causes. Residents will be charged for any damage that results.


False Reporting/Tampering with Emergency Equipment: Turning in a false fire alarm by pulling an alarm box or through a telephone call, or tampering with alarm equipment, misuse of a fire extinguisher and tampering with an AED (Automated External Defibrillator) can be considered a state and local law violation as well as a disregard for the safety and rights of others. Misuse of emergency equipment is considered a serious vioulation and will result in disciplinary action including possible suspension from Wayne State College as well as civil action.


Fire Alarms, Emergency Evacuation: Fire alarms are installed in all residence halls for the protection of the residents. They should be used ONLY in emergencies. Residents are responsible for learning proper escape routes and for cooperating in orderly evacuations when necessary. When a fire alarm goes off, quickly close windows, wear shoes, carry a towel or article of clothing to cover mouth and leave room with door CLOSED and UNLOCKED. Stay low to the floor in corridors, crawling if necessary to avoid danger of smoke inhalation. All occupants MUST immediately evacuate the hall. Hall staff will check the building to ensure that everyone leaves the hall. Students may not reenter the hall until police or the fire department has checked the building and official permission to reenter has been granted. Regular fire drills are required by state law and will be carried out each semester.


Fire Escapes: Fire escapes are for emergency use only. They are not to be used as regular exits, lounging, or moving between floors. Violations will result in disciplinary action.


Fire Extinguishers: There are water pressure fire extinguishers located on every floor of each residence hall on campus. There are powder extinguishers in laundry room and kitchen areas. Extinguishers are to be used only in case of a fire emergency. A WATER EXTINGUISHER SHOULD NEVER BE USED TO EXTINGUISH A FIRE ORIGINATING FROM AN ELECTRICAL OUTLET OR ELECTRICAL BREAKER BOX. A staff member should be notified if it has been necessary to use an extinguisher, regardless of the cause. UNNECESSARY USE OR MISUSE OF A FIRE EXTINGUISHER WILL RESULT IN DISCIPLINARY ACTION.


Firearms, Fireworks, Explosives, Candles, Incense and Other Flammable Items: The possession or storage of firearms, ammunition, archery equipment, fireworks, or explosives of any kind in residence halls is prohibited. If it is necessary to bring such items with you to Wayne State, make arrangements with off-campus friends to keep these items for you.
Candles, incense or other flammable materials may not be burned in student rooms or public areas within a residence hall except for use in a group ceremony that has been approved by the Residence Hall staff.


Keys: Each student will be issued a room key when checking into the residence hall. BOWEN, TERRACE, MOREY, PILE, and NEIHARDT residents will also receive a mailbox key. All other residence halls have combination lock mailboxes. The replacement cost for a room key is $30.00 and for a mailbox key the cost is $1.00. The replacement will include the repining of the door lock and the issuance of new room keys. After a lock is repined, the original key will not open the door. Duplication of any college key is prohibited by state law. Students locked out of their room may ask a staff member to unlock the door. Residence hall main entrance keys, corridor keys, or wing keys must be kept secure because of their necessarily high replacement cost. Replacement of these keys will cost $100 because of the large number of keys involved.


Lofts: Student construction or purchase of loft beds is prohibited in all residence halls. See section VII: Services and Amenities below for information on available loft options.


Personal Property: All student personal property must be stored in the student's room and may not be left in hallways, bathrooms, kitchens, or other common areas. The college does not assume responsibility for lost, stolen, or damaged articles. Students are urged to mark all personal items with permanent identification, to avoid leaving valuables and large sums of money in unlocked rooms, and to lock rooms during any absence. All losses should be reported immediately to residence hall staff who will report the loss to a member of Campus Security. Any problems with door locks should be reported immediately.


Pets: For reasons of health, sanitation, and state law, pets are not permitted in student rooms, lounges, or lobbies. Fish contained in fishbowls or aquariums no larger than 10 gallons, not requiring mechanized air-water recirculation system (i.e., aquarium) are allowed in residence hall rooms. Because damage to an aquarium can cause extensive damage to campus and student property, only 1, 10 gallon water filled aquarium per room is permitted.

 

Prohibited Items: With the continued increase of new products and technology that are released on a regular basis, it is sometimes not possible to list every item that should be reasonably prohibited from the Residence Hall. Should an item come into question that is not listed, a student should inquire with the Office of Residence Life in advance to determine if an item is appropriate for a residence hall room. The Office of Residence Life will check with appropriate civil agencies (Fire Marshall, Health Inspector, etc.) on the safety of the itme in a residence hall and will look at its own policies to see if it is sustainable for every resident to have such an item within the hall and not be a threat or infringe on the rights of the campus community. The Office of Residence Life reserves the right to add prohibited items to the list throughout the year as necessary and will make such announcements to the residents in a prompt manner.

  • Air Conditioning Units or Dehumidifiers - these units may create a significant enerty draw to some of the facilities and would create an unstable electrical system that could lead to harm to the facility as well as residents personal property. As a result air conditioning units and dehumidifiers are prohibited. Should residents require a temperaqture controlled environment, the Office of Residence Life has multiple residence hall options that provide that service.
  • Large Appliances - Large appliances such as roasters, ovens, electric fry pans that require heated oil or large entertainment units are not allowed

Quiet Hours: Quiet hours, or study hours, will be observed in residence halls according to policies agreed upon by the residence hall staff of each hall. These hours will be defined in general terms as the period of time during which it is reasonable to assume that the noise level is low enough to concentrate on reading assignments and other associated study exercises. Consideration for fellow students is essential at all times and should set the atmosphere for community living. Unreasonable noise or disruptive activity will not be permitted and will be defined by the residence hall staff members.

 

Rooftop Access: To ensure the safety of students, gaining access to a roof of a cmpus building is considered extremely dangerous and is prohibitted.


Room Changes: Room changes are permitted only during select times of the academic year and only with approval from the Office of Residence Life. The room change period begins 2 weeks after the beginning of each academic term and lasts 3 weeks. Students requesting a room change must submit their request for change to the Assistant Director of Residence Life (AD) in charge of the hall they wish to move to. At the time of request, students will be asked to provide a reason for the change request and will be given insturctions on the change process as well as guidelines for completing the move. Room changes are made only with the approval of the AD in charge of the hall. Not all moves will be approved. Generally, the process requires students to meet with and collect signatures from all individuals involved including current roommate and future roommate. Students are not permitted to change rooms outside of designated room change periods.


Room Cleanliness: Students are responsible for the cleanliness of their rooms. Cleaning equipment is available in each hall and should be used and returned immediately for the use of others. Health and safety inspections may be conducted, if deemed necessary.


Room Furnishings: All furnishings belonging to the College are to remain in the student's room. The College strictly prohibits any room furnishings from being removed and stored off campus. Anyone removing College property from a residence hall will be charged and billed accordingly.Unnecessary furniture such as a large entertainment center should not be placed in student rooms. Students may be requested to remove excessive furniture. Public signs are property of governmental agencies and any signs displayed in student rooms will be confiscated.


Room Privacy and Security: The right to privacy is of paramount importance. However, the entry into, and/or search of the living quarters of a student may be conducted by the following people for the purposes and under the procedures below:

  • By law enforcement officers in the performance of statutory duties in accordance with legally defined procedures governing search and seizure.
  • By authorized College officials when there is probable cause to believe a violation of College or civil regulations is being committed, and that the delay required in procuring permission would endanger the health and safety of residents or result in the probable destruction of the evidence of the violation.
  • By authorized College personnel during vacations to ensure that health, fire and safety regulations are maintained.
  • By authorized College personnel or agents to make improvements and repairs. The College shall give at least 24 hours notice of such entry when possible. When a student requests maintenance or repairs, no notice is necessary.
  • By authorized College personnel in emergencies to protect the health and welfare of residents or to make emergency repairs to protect damages to the property of the students or the College.
  • By authorized College personnel to conduct room inspections to ensure that fire, health and safety regulations are maintained or to search for missing student or College property. The College shall give at least 24 hours notice of such entry when possible.
  • By authorized College personnel out of consideration for neighboring residents when an unattended persistent annoying noise (such as an alarm clock) is occurring in the room.
  • By authorized College personnel when invited in.

When it is necessary for authorized College personnel or their agents to enter an unoccupied room, there should be two people present, whenever possible. Students are responsible for what occurs in their rooms and may be held responsible for activities that occur in his/her room, even though that student may not be present or involved in the policy violation. Students are responsible for their guests.


Violations of College regulations observed while entering a student room will be reported and forwarded for possible disciplinary action.Residence Life and Campus Security staff have the authority to request that students open closets, drawers, backpacks, refrigerators, or other personal property if they have reason to believe they contain illegal or prohibited items (such as alcohol beverages, etc.) or if they have reason to believe a violation of College or civil regulations is being committed.


Signs and Traffic/Construction Equipment: Possession of traffic or street signs and construction equipment (traffic cones, barricades, flashing lights, etc.) is prohibited. Incidents will be reported to Wayne State College Campus Security and/or the Wayne Police Department and student may be required to provide evidence that the items were lawfully obtained or have the items confiscated.


Smoke Detectors: Current fire regulations require the installation of room smoke detectors. This is an important safety device for the benefit of the occupant. Any student who willfully removes, damages, destroys or disables a smoke detector or its contents, will be charged current replacement costs and be subject to disciplinary action.


Smoking and Tobacco Use: All Wayne State residence halls are smoke/tobacco-free facilities. Smoking and tobacco use (such as chewing or spitting) is prohibited inside every campus residence hall. Students who smoke outside a residence hall must do so in the designated smoking area far enough from the building to avoid having smoke drift into the hall. Cigarette butts, packaging and other tobacco debris must be disposed of properly.


Solicitation: Residence hall rooms are not to be used for any commercial purposes. Soliciting for charity or business purposes in campus buildings or on the grounds by anyone is prohibited. The sale of items in residence halls by campus organizations must be approved in advance by the Director of Student Activities and is restricted to the main lounges at hours agreed to by the staff of each hall. Students are requested to notify the hall staff if a commercial solicitor is in a residence hall or on a residence hall floor.
Suspicion of Drug Use. Suspicion of illegal drug activity will be brought to the attention of the alleged violator. If the behavior continues, the person may be subject to disciplinary action that may result in removal from his/her residence hall.

 

Sporting Equipment: To preserve the health and safety of students living in the residence halls, the active use of sporting equipment inside the residence halls, including, but not limited to sports balls, bats, skateboards, scooters, bikes, roller blades, etc. is strictly prohibited. The active use of such property within the halls can pose a safety risk to others and potentially cause damage. Students are welcome to store such equipment at their discretion but are adked to refrain from using it within the residence hall buildings.


Waterbeds: Because of possible structural and water damage, the use of waterbeds is prohibited in all residence hall facilities.


Windows and Screens: No articles of any kind may be dropped or thrown out of a residence hall window. Use of windows for entry or exit of a building is prohibited. Window screens may not be removed. Violations may result in disciplinary actions and charges will be issued for damages to windows or screens

.
VI: Room Consolidation


The Office of Residence Life reserves the right to consolidate students together and reassign students as necessary to optimize the utilization of vacancies/rooms on campus.

 

A. Room Utilization Policy

Students are assigned accommodations assuming maximum occupancy of rooms unless alternative arrangements are made. If a vacancy occurs in a room due to a roommate not reporting to on campus housing, a roommate moving out, or the withdrawal of one of the residents, the remaining resident has the following options:

  • Self identify another student to be a new roommate and request a room change.
  • Allow the Office of Residence Life to assign a new resident to the room or agree to move to another room that has only one occupant.
  • Buy-out the room at the premium room rate: The additional charge will be prorated for the number of days remaining in the semester based on move date. Furniture will remain in the room and will not be removed with the buy-out option.

The following guidelines are followed when students are reassigned for the purpose of consolidation:

  • The Office of Residence Life may require students to be consolidated even if it requires changing floors to conform to the policy.
  • Students will be allowed to change residence halls and/or to move to private or premium rooms, if available, and only when approved by the Office of Residence Life.
  • Decisions about who will move to conform to the utilization policy will be determined by either mutual agreement between the students involved, or cumulative credit hours. In the event of a tie-breaker application date will be used.
  • If in the judgment of the hall staff, a legitimate claim is made by a student that being required to conform to this policy will cause a compatibility problem, consolidation may not be required.
  • Students will NOT be required to change residence halls to consolidate.

Consolidation period begins on Monday of the fifth week of the fall semester and on Monday of the third week of the spring semester. Prior to consolidation, resident students needing roommates are encouraged to be proactive in finding their own roommates.

 

Students opting to fill their vacancy will be offered assistance by the Office of Residence Life. In cases where reasonable effort has not been made by the remaining resident to find a roommate, move to another room, or accept an assigned roommate, the remaining resident student may be charged the premium room rate.

 

If any Residence Life staff member receives information that an attempt is being made on the part of the remaining student to discourage, refuse, or intimidate a potential or newly assigned roommate to keep their room as a single it may result in disciplinary action.

 

Consistent with Wayne State College's commitment to non-discrimination, roommate assignments and changes cannot be made with regard to race, age, ability, veteran status, national origin, religious affilitation or sexual orientation.

 

VII: Services and Amenities

 

Delivery Services: All delivery services (UPS, Federal Express, Floral Shops, etc.) are required to stop at the front desk. Students receiving or sending packages must coordinate the service through the front desk. In most cases, delivery services will deposit packages at the Dean of Student's office. Students will be contacted as soon as possible for pickup.

 

Laundry Facilities: All residence halls are equipped with coin-operated automatic washers and dryers. Any malfunction of laundry equipment should be reported immediately to the hall reception desk. Students are to furnish their own irons, ironing boards and laundry detergents. Students are not to dye fabrics in the washing machines.

 

Loft Leasing: Students may lease a loft to use on campus. In Neihardt Hall, Pile Hall, and Berry Hall, the beds can be lofted with materials provided by the College. A rental charge may apply for loft material provided by the College, please contact the Office of Residence Life for additional details and rental costs. For Anderson Hall, Morey Hall, and Terrace Hall, Wayne State College Residence Hall Association has arranged with a loft lease company (College Products) to provide a safe, simple solution to lofting. College Products lofts are designed for Wayne State College rooms and meet strict safety standards: durable, all-steel construction; safety tested to 1,000 pounds; and available safety bed rails. Loft can be leased directlyf from College Products at www.collegeproducts.com . Due to the room and furnishing layout in Bowen Hall, lofts are not permitted in Bowen Hall.

 

Mail Service: Mail to the residence halls is picked up by authorized personnel only and distributed in the students' mailboxes in the hall (except large packages, registered, and certified). Any mail that requires a student's signature (certified mail, insured, delivery confirmation, etc.) needs to be signed for and picked up at the college mail room in Hahn Building room 104D. (Students who have mail to sign for will receive notice in their campus mailbox.) Any Fed Ex or UPS packages can be picked up at the Student Center room 201. (A white package notice will be sent to the student's campus mailbox.) Security of the mail is of great importance and every effort is made to handle mail carefully. Outgoing mail may be deposited in one of several mailboxes on campus. The correct mailing address for your incoming mail is:


Student Name
Residence Hall Name, Room #
Wayne, NE 68787-1172

 

Reception Desk: Each hall has a reception desk near the main entrance of the building. Reception desks are staffed and run by student workers. Residence hall desks are open, M-F 2:00pm to 2:00am, Sat - Sun noon - 1:00pm; 8:00pm - 2:00am. The main desk is responsible for issuing gaming equipment, vacuum check out, taking phone messages, facilitating guest registration, contacting the hall staff when needed, assisting students with questions and providing information to the general public.


Repairs: All necessary repairs or replacement of furnishings or equipment should be reported promptly to residence hall staff. A maintenance work request will be forwarded to Campus Services immediately. Students are reminded to check the room carefully and report on the Room Condition Report (RCR) the condition of all college-owned articles in the room at the time of moving in so that they are not unjustly assessed damages or replacement costs for these items when they move out of the residence hall.

 

Telephones: Each residence hall room, except Pile Hall, is assigned an established number that cannot be changed. Local calling from student rooms is available free of charge and is accessed by dialing 9. Long distance service is only available through the use of a calling card or the use of an 800/888 number. Students may choose to use the long distance service or calling card of their choice. Please note that some long distance companies may apply a service charge or access fee on calls that are made from a student room on campus. WSC is not involved in collecting any revenue, service charge commissions, or access fees from any long distance company or calling card service. In addition, WSC does not participate in the collection of long distance charges that students may incur while accessing the service through a residence hall room telephone. Reception desk telephones are for emergency and official use only. They are not for student's personal use.

 

 

Exceptions to the above policy or unique situations in a particular residence hall will first be considered jointly by the residence hall staff involved. The hall staff will present the case to the Assistant Director of Residence Life for final action if necessary.

 

 

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